How To Write a Cover Letter in Three Easy Paragraphs

by Casey Covel · Published February 21, 2024 · Updated April 12, 2024

Although you might have written a resume before, cover letters can be a bigger mystery. The good news is: by following a simple, three-paragraph process, you can quickly write a cover letter that will get attention and likely lead to a job interview!

What Is a Cover Letter?

Imagine you’re handing your resume to someone in person. Maybe you’re at a job or career fair, going into an employer’s office, or even handing it to an acquaintance so that they can get it to the hiring manager. You wouldn’t just give that person your resume, turn, and walk away without saying a word. You would probably take the time to introduce yourself and explain why you’re giving that person your resume, how you found out about the job, and why you think you’re qualified for it.

That’s the purpose of a cover letter.

The cover letter is a more personalized introduction than your resume. It’s a message that represents what you would otherwise say in person, face-to-face. It should be uniquely written for each company and position, follow a standard; one-page business letter format, and consist of three to four paragraphs. If possible, it should also include the hiring manager’s name.

The cover letter usually accompanies a resume. It allows you to expand on the information in the resume or explain something that might appear as a red flag or barrier to employment. However, just as important is that the cover letter allows the recruiter to assess your written communication skills!

Why Do I Need a Cover Letter?

Cover letters aren’t always required for a job application. Often, they’re listed as an optional document. Most applicants won’t submit a cover letter because of this (let’s face it, job applications can take a lot of time!). However, this also means that submitting a cover letter is an extra step that will help you to stand out from the other applicants — and show how interested you are in the position!

How Do I Write a Cover Letter?

Here’s how to write a cover letter in three easy paragraphs:

Paragraph 1 (About You): This is where you briefly introduce yourself, what position you’re interested in, and how you discovered it (i.e., job posting site, flyer, social media). If someone recommended you for the position, drop their name in the very first sentence and include their title and affiliation.

Also be enthusiastic! List three of your most important or impressive qualifications from your resume to explain why you’re applying for the position. You may also wish to include the degree or program you’re currently studying.

Example: I’m applying for your Human Resource Specialist position found on LinkedIn, as recommended by John Smith, your Office of Human Resource Manager. I would be a valuable addition to your team, with my five years of administrative experience, BAS in Organizational Management, and Microsoft Office certification.

Paragraph 2 (About the Company): Answer the question “Why do you want to work here?” by researching the company and writing about at least one way that you resonate with its culture, values, or mission. You can get great information by visiting the company’s website (check the About Us or Mission/Vision pages) or by looking them up in the news category of your favorite search engine. Emphasize how your experience meets the company’s needs and why it would be a privilege to work for them.

Example: Congratulations on your team participating in a local Habitat for Humanity build. I would love to work for an organization that is so committed to improving our local communities. I’ve personally participated in four Habitat for Humanity builds; the skills I’ve learned, coupled with the knowledge I gained, have inspired me to seek out other, similar volunteer opportunities within our community.

Paragraph 3 (Thank You and Closing): Be sure to thank the employer/hiring manager, provide contact information, and mention that you look forward to hearing from them. Express enthusiasm about an upcoming interview!

Example: Thank you for your time and consideration. I look forward to discussing my professional experience in greater detail in an upcoming interview. You can reach me at [phone number] or [email address].

Is There a Cover Letter Template I Can Use?

Microsoft Word has many attractive and pre-formatted cover letter templates you can use. Simply open Microsoft Word, click new, and then search for “cover letter” to browse all the options.

A Microsoft Word interface displaying 10 different cover letter templates.

You can also use this cover letter template sample for reference:

Sample Cover Letter Template

Name of Hiring Manager
Name of Business
Address of Business

Date

Regarding: Job Posting

Dear Hiring Manager,

Paragraph 1 (This paragraph is about you - where you found out about the job, did someone refer you? If so, list their name in this paragraph - explain to the organization why you would be the best fit for the position. Briefly list 3 of your most impressive qualifications that make you a fit!)

I'm applying for your Human Resource Specialist position found on LinkedIn, as recommended by John Smith, your Office of Human Resource Manager. I would be a valuable addition to your team, with my 5 years of administrative experience, BAS in Organizational Management, and Microsoft Office certification.

Paragraph 2 (This paragraph is all about the company: Research the company for the second paragraph: check their website; about us, news, awards, mission, and vision statements - find something that you are passionate about and is recent/relevant and write about it. Show that you share the values or passions of the organization)

Congratulations on your team participating in a local Habitat for Humanity build. I would love to work for an organization who is so committed to improving our local communities. I've personally participated in four Habitat for Humanity builds; the skills I've learned coupled with the knowledge I gained have inspired me to seek out other similar volunteer opportunities within our community.

Paragraph 3 (This paragraph is a simple thank you and a request for an interview)

Thank you for your time and consideration. I look forward to discussing my professional experience in greater detail in an upcoming interview. You can reach me at 321-000-0000 or [email address].

Respectfully yours,

First Name Last Name

Who Can Help Me Write a Cover Letter?

Eastern Florida State College’s Career Services team is here to assist! Did you know you can schedule meetings with an EFSC Career Services Coordinator to get help writing a cover letter?

Whether you have questions about your career path, job hunting, or interview preparation, you can contact your campus’ Career Services Center for personalized assistance or check our our upcoming events. We look forward to helping you succeed this semester and beyond!

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Casey Covel

As a Career Center Coordinator on the Cocoa Campus, Casey helps students chart career paths and land dream jobs. She earned national honors while completing her A.A. degree at EFSC, graduated with a B.A. in Human Communication through UCF and holds memberships in both Phi Theta Kappa and the National Society of Leadership and Success. An award-winning writer on matters of faith and pop culture, Casey’s hobbies include sipping tea, wielding chopsticks, gaming in the realms of Tellius and Hyrule, growing her action figure collection and squinting at strange words.